## Calculate Your IT Cost Savings Compare your current IT costs to managed services *This calculator reveals hidden costs and shows potential savings based on industry benchmarks.* Company Size Select employee count 1-25 employees 26-100 employees 101-250 employees 250+ employees Industry Select your industry Professional Services Healthcare Manufacturing Retail/E-commerce Financial Services Other Current IT Staff Count Include full-time, part-time, and contractors Average IT Salary $/year Base salary (we'll calculate benefits) Monthly Infrastructure Costs $ Servers, cloud, connectivity, hardware Monthly Software/Licensing $ All IT software and tool licenses Average Monthly Downtime Incidents Include all IT issues affecting productivity Annual Revenue (Optional) $ Used to benchmark IT spend percentage Advanced Options IT Staff Turnover Rate 15% Downtime Reduction with MSP 50% Compliance Requirements None Basic (SOC 2) Regulated (HIPAA/PCI) High (Financial/Healthcare) MSP Service Tier Basic (Business Hours) Professional (24/7) Enterprise (Dedicated Team) Calculate My Savings ### Your IT Cost Analysis #### Current Annual IT Costs $0 Including hidden costs #### Managed Services Cost $0 All-inclusive pricing #### Annual Savings $0 0% reduction #### Current IT Cost Breakdown | | | | --- | --- | | Staff Salaries & Benefits | $0 | | Recruitment & Turnover Costs (15% turnover) | $0 | | Training & Certification | $0 | | Infrastructure & Hardware | $0 | | Software & Licensing | $0 | | Downtime Losses | $0 | | Compliance Overhead | $0 | | Total Annual IT Costs | $0 | #### What's Included in Managed Services - 24/7 Help Desk Support - Proactive Monitoring & Maintenance - Security & Compliance Management - Backup & Disaster Recovery - Strategic IT Planning (vCIO) - Vendor Management - Technology Projects - Access to 50+ IT Specialists #### Methodology & Sources ###### Calculation Methodology - **Staff Costs:** Base salary + 30% benefits load (industry standard) - **Turnover Costs:** 150% of annual salary per departure (SHRM/Payactiv 2024 median) - **Training Costs:** $1,207 per IT employee annually (HR Daily Advisor 2024) - **Downtime Costs:** Research-backed hourly rates by company size - **MSP Pricing:** Current market rates from 2024-25 industry surveys ###### Research Sources - **Downtime Costs:** - [Invenio IT - Cost of Data Loss 2024](https://invenioit.com/continuity/cost-of-data-loss/) - [ITOps Times - $1.9M/hour average outage cost](https://www.itopstimes.com/itops/report-it-outages-cost-1-9-million-per-hour-on-average/) - [Forbes - True Cost of Downtime 2024](https://www.forbes.com/councils/forbestechcouncil/2024/04/10/the-true-cost-of-downtime-and-how-to-avoid-it/) - **Turnover & Staffing:** - [Payactiv - Cost of Replacing an Employee](https://www.payactiv.com/blog/cost-of-replacing-an-employee/) - [Payscale - Cost of Losing Employees](https://www.payscale.com/compensation-trends/cost-losing-employees/) - [HR Daily Advisor - Training Costs 2024](https://hrdailyadvisor.com/2024/08/21/how-much-are-companies-spending-on-employee-training-in-the-us/) - **MSP Pricing:** - [Shartega - Managed IT Services Pricing Guide 2025](https://www.shartega.com/insights/managed-it-services-pricing/) - [VC3 - 2025 MSP Cost & Pricing Guide](https://www.vc3.com/guide/managed-it-services-cost-pricing) - [Kaseya - MSP Pricing Survey](https://www.kaseya.com/resource/msp-pricing-managed-it-services-pricing/) - **IT Spending Benchmarks:** - [ISG - 2025 IT Budgets Study (5.7% of revenue average)](https://isg-one.com/docs/default-source/default-document-library/isgmarketlens_itbudgets.pdf) - [Avasant - IT Spending by Industry](https://avasant.com/report/it-spending-as-a-percentage-of-revenue-by-industry-company-size-and-region/) **Note:** This calculator provides estimates based on industry research and benchmarks. Actual costs and savings will vary based on your specific situation. Contact us for a personalized assessment. ## Frequently Asked Questions ### What costs should I include in 'monthly infrastructure costs'? Include server hosting, cloud services, internet/connectivity, phone systems, hardware leases, data center costs, and any infrastructure-related expenses. Don't include software licenses or staff salaries as these have separate fields. This helps calculate the true total cost of your IT operations. ### How accurate is the 40% savings estimate? The 30-50% savings range is based on 2024-25 industry research comparing fully-loaded internal IT costs to managed services. We use conservative estimates and factor in all hidden costs: 30% benefits load, 150% replacement costs (SHRM/Payactiv), $1,207 annual training per employee (HR Daily Advisor), and research-backed downtime rates. Most clients achieve 35-45% savings when all factors are considered. ### What's included in the managed services cost estimate? Our managed services pricing includes 24/7 help desk support, proactive monitoring and maintenance, security services, backup and disaster recovery, strategic planning (vCIO), vendor management, and access to a full team of specialists. It replaces your entire IT department with predictable monthly pricing. ### Should I include contract or part-time IT staff? Yes, include all IT personnel costs. For contractors, use their monthly invoice amounts. For part-time staff, calculate their monthly cost based on hourly rate × hours worked. This ensures an accurate comparison since managed services would replace all these resources. ### How do you calculate downtime costs? Downtime costs use 2024-25 research data: small businesses (1-25 employees) lose $10,000+/hour (Datto, Risk & Resilience Hub), medium companies (26-100) average $60,000/hour (ITIC 2024), large organizations (101-250) face $300,000/hour losses (New Relic, ITIC), and enterprises often exceed $1 million/hour (Forbes 2024). Industry multipliers apply for healthcare (1.5x), financial services (1.8x), and manufacturing (1.3x). MSPs typically reduce downtime by 40-70% through proactive monitoring. ### Why are recruitment and training costs included? IT turnover rates range from 13.2-18.3% nationally, with specialized roles reaching 35% (Corporate Navigators, Awareson 2025). Replacement costs average 150% of annual salary including recruiting, onboarding, and lost productivity (SHRM/Payactiv 2024). Training adds $1,207 per employee annually (HR Daily Advisor). With managed services, these costs disappear entirely—no recruiting, no training budgets, no coverage gaps from departures. ### Need Help with Your Results? Our experts can review your results and provide personalized recommendations.