Calculate Your IT Cost Savings

Compare your current IT costs to managed services

This calculator reveals hidden costs and shows potential savings based on industry benchmarks.

Company Size
Select employee count
1-25 employees
26-100 employees
101-250 employees
250+ employees

Industry
Select your industry
Professional Services
Healthcare
Manufacturing
Retail/E-commerce
Financial Services
Other

Current IT Staff Count
Include full-time, part-time, and contractors

Average IT Salary

$/year

Base salary (we'll calculate benefits)

Monthly Infrastructure Costs

$

Servers, cloud, connectivity, hardware

Monthly Software/Licensing

$

All IT software and tool licenses

Average Monthly Downtime Incidents
Include all IT issues affecting productivity

Annual Revenue (Optional)

$

Used to benchmark IT spend percentage

Advanced Options

IT Staff Turnover Rate
15%

Downtime Reduction with MSP
50%

Compliance Requirements
None
Basic (SOC 2)
Regulated (HIPAA/PCI)
High (Financial/Healthcare)

MSP Service Tier
Basic (Business Hours)
Professional (24/7)
Enterprise (Dedicated Team)

Calculate My Savings

Your IT Cost Analysis

Current Annual IT Costs

$0
Including hidden costs

Managed Services Cost

$0
All-inclusive pricing

Annual Savings

$0
0% reduction

Current IT Cost Breakdown

What's Included in Managed Services

• 24/7 Help Desk Support
• Proactive Monitoring & Maintenance
• Security & Compliance Management
• Backup & Disaster Recovery
• Strategic IT Planning (vCIO)
• Vendor Management
• Technology Projects
• Access to 50+ IT Specialists

Methodology & Sources

Calculation Methodology

• Staff Costs: Base salary + 30% benefits load (industry standard)
• Turnover Costs: 150% of annual salary per departure (SHRM/Payactiv 2024 median)
• Training Costs: $1,207 per IT employee annually (HR Daily Advisor 2024)
• Downtime Costs: Research-backed hourly rates by company size
• MSP Pricing: Current market rates from 2024-25 industry surveys

Research Sources

• Downtime Costs:
  • Invenio IT - Cost of Data Loss 2024
  • ITOps Times - $1.9M/hour average outage cost
  • Forbes - True Cost of Downtime 2024
• Turnover & Staffing:
  • Payactiv - Cost of Replacing an Employee
  • Payscale - Cost of Losing Employees
  • HR Daily Advisor - Training Costs 2024
• MSP Pricing:
  • Shartega - Managed IT Services Pricing Guide 2025
  • VC3 - 2025 MSP Cost & Pricing Guide
  • Kaseya - MSP Pricing Survey
• IT Spending Benchmarks:
  • ISG - 2025 IT Budgets Study (5.7% of revenue average)
  • Avasant - IT Spending by Industry

Note: This calculator provides estimates based on industry research and benchmarks. Actual costs and savings will vary based on your specific situation. Contact us for a personalized assessment.

Frequently Asked Questions

What costs should I include in 'monthly infrastructure costs'?

Include server hosting, cloud services, internet/connectivity, phone systems, hardware leases, data center costs, and any infrastructure-related expenses. Don't include software licenses or staff salaries as these have separate fields. This helps calculate the true total cost of your IT operations.

How accurate is the 40% savings estimate?

The 30-50% savings range is based on 2024-25 industry research comparing fully-loaded internal IT costs to managed services. We use conservative estimates and factor in all hidden costs: 30% benefits load, 150% replacement costs (SHRM/Payactiv), $1,207 annual training per employee (HR Daily Advisor), and research-backed downtime rates. Most clients achieve 35-45% savings when all factors are considered.

What's included in the managed services cost estimate?

Our managed services pricing includes 24/7 help desk support, proactive monitoring and maintenance, security services, backup and disaster recovery, strategic planning (vCIO), vendor management, and access to a full team of specialists. It replaces your entire IT department with predictable monthly pricing.

Should I include contract or part-time IT staff?

Yes, include all IT personnel costs. For contractors, use their monthly invoice amounts. For part-time staff, calculate their monthly cost based on hourly rate × hours worked. This ensures an accurate comparison since managed services would replace all these resources.

How do you calculate downtime costs?

Downtime costs use 2024-25 research data: small businesses (1-25 employees) lose $10,000+/hour (Datto, Risk & Resilience Hub), medium companies (26-100) average $60,000/hour (ITIC 2024), large organizations (101-250) face $300,000/hour losses (New Relic, ITIC), and enterprises often exceed $1 million/hour (Forbes 2024). Industry multipliers apply for healthcare (1.5x), financial services (1.8x), and manufacturing (1.3x). MSPs typically reduce downtime by 40-70% through proactive monitoring.

Why are recruitment and training costs included?

IT turnover rates range from 13.2-18.3% nationally, with specialized roles reaching 35% (Corporate Navigators, Awareson 2025). Replacement costs average 150% of annual salary including recruiting, onboarding, and lost productivity (SHRM/Payactiv 2024). Training adds $1,207 per employee annually (HR Daily Advisor). With managed services, these costs disappear entirely—no recruiting, no training budgets, no coverage gaps from departures.

Need Help with Your Results?

Our experts can review your results and provide personalized recommendations.